Privacy Policy
1. Introduction
Equity Health Global Medical Consulting Inc. (“Equity Health”, “the Company”, “we”, “our” or “us”) is a Barbados-incorporated healthcare consulting and medical education organisation committed to protecting personal information entrusted to us. We provide healthcare consulting, medical education, institutional development, accreditation, health systems strategy, faculty development and international educational collaborations.
This policy explains how we collect, use, disclose, retain and protect personal information in connection with our services and business activities. We seek to process information lawfully, fairly, transparently and securely in accordance with applicable data protection legislation.
2. Scope of this Policy
This policy applies to clients, healthcare institutions, university and medical school partners, healthcare professionals, faculty, consultants, medical students, elective and course participants, researchers, collaborators, suppliers, website visitors and individuals who correspond with us. It covers information received through electronic, verbal and paper-based channels. Service-specific notices or agreements may provide additional information.
3. Information We Collect
3.1 Identification and contact information
- Name, professional title, email, telephone number, contact address and country of residence.
- Institutional affiliations and identification information necessary for enrolment, identity verification or contractual obligations.
3.2 Professional and educational information
- Qualifications, credentials, employment history, CVs, professional registration and academic programme information.
- Applications, participation records, course progress, assessments, evaluations and certificates.
3.3 Business and financial information
- Billing details, invoices, payment confirmations, contracts, proposals, project records and business correspondence.
- Payment card information may be processed by third-party payment service providers rather than stored by the Company.
3.4 Sensitive information
Where necessary, we may collect health or immunisation documentation required for clinical placements, disability accommodations, emergency contacts, or sensitive information legitimately needed for research, quality improvement or authorised consulting engagements. We do not routinely require identifiable patient records. Where such information is necessary, it must be appropriately authorised and safeguarded.
3.5 Technical information
Depending on the systems actually used, digital services may collect IP addresses, device and browser details, website activity, login information and cookies or similar identifiers.
4. Sources of Personal Information
Information may be collected from enquiries, correspondence, consultancy contracts, programme applications, educational activities, feedback, surveys, professional events, website or platform activity, and authorised institutions or partners. When obtained from third parties, we seek to ensure the collection and subsequent use are lawful.
5. How We Use Information
- Deliver healthcare advisory, accreditation, governance, leadership, curriculum, simulation, faculty development and other professional consulting services.
- Administer virtual and in-person courses, workshops, electives, observerships and professional development programmes, including admissions, verification, supervision, assessments and certificates.
- Coordinate educational placements and host-institution requirements, including appropriate participant safeguarding and accommodations.
- Manage contracts, payments, accounting, compliance, enquiries, complaints and internal quality assurance.
- Communicate about services, professional collaborations and educational opportunities, subject to applicable direct-marketing rules and opt-out rights.
6. Legal Bases for Processing
Our legal grounds may include consent, contractual necessity, compliance with legal obligations, legitimate interests (where permitted and appropriately balanced), protection of vital interests, and other lawful grounds applicable to particular activities. Sensitive personal information is processed only when an additional condition required by law is satisfied. Consent may be withdrawn where processing is based on consent, without affecting earlier lawful processing.
7. Healthcare Confidentiality
Clinical, institutional and professional information may warrant heightened safeguards. We limit access to authorised individuals with a legitimate need, favour anonymised or de-identified teaching materials where appropriate, and require proper authority before accessing or disclosing identifiable patient information. Reports, accreditation materials and other confidential project records are protected under applicable obligations, including nondisclosure agreements where appropriate.
8. Sharing and Disclosure
We do not sell personal information. Where justified, information may be shared with authorised university, medical school and healthcare partners; placement supervisors; project collaborators; technology and learning-platform providers; payment processors; professional advisers; and public authorities when legally required. Disclosures are limited to what is reasonably necessary. Appropriate processing, confidentiality and security terms will be established where third parties act on our behalf.
9. International Transfers
Our international programmes and partnerships may require information to be transferred or accessed outside Barbados. Before an international transfer, we will consider the receiving country, the purpose and necessity of the transfer, applicable statutory restrictions and suitable safeguards, such as lawful transfer mechanisms and contractual protections. Consent will be sought where legally necessary and appropriate.
10. Data Security
We seek to use proportionate technical and organisational security measures against unauthorised access, unlawful disclosure, loss, alteration and destruction. These may include controlled permissions, secure authentication, encryption where suitable, staff confidentiality obligations and periodic reviews. No system offers absolute security. Suspected breaches will be investigated, contained and reported where required by applicable law.
11. Data Retention
We retain information only as long as reasonably required for the purposes described, including client service, financial and tax records, professional obligations, educational certificate verification, legal claims and statutory requirements. Appropriate retention periods depend on the record category and governing requirements. Information no longer needed will be securely deleted, destroyed or anonymised, subject to lawful preservation requirements.
12. Individual Data Protection Rights
Subject to applicable law and exemptions, individuals may request access, correction, erasure, restriction, objection, portability, withdrawal of consent or protections in connection with automated decisions. Individuals may object to direct marketing and may complain to an appropriate supervisory authority. We may verify identity before processing a request and will respond within applicable legal timeframes.
13. Participants Under 18
Most programmes are designed for adults and professional learners. Where participation by a minor is authorised, we apply age-appropriate safeguards, collect only necessary information and obtain parental or guardian authorisation where required by applicable law.
14. Cookies and External Websites
Where our website or educational systems use cookies or comparable technologies, we will provide legally required notice and choices. Browser settings may permit individuals to limit cookies. Third-party sites linked from our platforms operate under their own privacy practices.
15. Virtual Learning and Recordings
Virtual programmes may process attendance, contact, login, progress and audiovisual information through technology providers. Where sessions are recorded, participants will be informed of the intended purpose and consent will be obtained where required. Recordings and educational materials will be shared only for authorised purposes. Unauthorised recording or distribution of confidential content is prohibited.
16. Artificial Intelligence
AI-enabled tools may support administration, content preparation, research support and consulting. Appropriate human review, confidentiality and data protection safeguards apply. Identifiable patient records or confidential institutional and sensitive personal information will not be entered into publicly accessible AI systems unless specifically authorised, lawful and suitably protected. Where relevant, individuals will receive required information about consequential automated processing.
17. Research and Publications
Research, programme evaluations and publications involving personal data must have an appropriate legal basis and, where required, ethical and institutional permissions. We favour anonymised or de-identified material. Identifiable photographs, testimonials and case studies will be published only with appropriate consent or other valid legal authority.
18. Policy Changes
We may update this policy as our programmes, technologies and legal obligations change. Material changes will be communicated through appropriate channels, which may include our website or direct notice. The current version will indicate the effective date and date of revision.
19. Contact and Privacy Enquiries
Equity Health Global Medical Consulting Inc.
Attention: Privacy Officer / Data Protection Contact Barbados Email: info@equityhealthinc.com Website: www.equityhealth Business address: Bridgetown, Barbados.
Individuals may use these details to submit privacy questions, rights requests or concerns. We may require reasonable identity verification before releasing personal information.
20. Regulatory Complaints
Individuals may have the right to complain to the Barbados Data Protection Commission or another competent supervisory authority where applicable. Individuals are welcome to contact us first so that we may attempt to address their concerns.
21. Our Commitment
Equity Health Global Medical Consulting Inc. is guided by equity, integrity, confidentiality, responsible leadership and accountability. We regard ethical information management as essential to trust in healthcare, medical education and institutional partnerships.
© 2026 Equity Health Global Medical Consulting Inc. All rights reserved.